Admin Analytics provides the data you need to stay informed and make data-driven decisions by providing valuable insights and key information about how Showbie is being used at your school. Let's dive in!
Accessing Your Data
Administrators can access Analytics easily by signing in to the Admin Dashboard. Admins that oversee more than one school, or even an entire district, can use the school selector (drop down from your school name at the top of the page) to choose which school’s data you want to view.
Then, look for the Analytics tab in the left menu:
Exploring Your Data
School-level analytics are focussed on Showbie usage and engagement for teachers, students and classes. This data will help you identify trends over the last 30-90 days.
⬇️ Go further: You can download individual charts or entire dashboards as a PDF or CSV by selecting “Download” from the three-dot menu in the top right corner.
For table views, only the first 500 rows are displayed to optimize performance. To access the full dataset, choose CSV and expand Advanced data options, then select “All Results” under Number of rows to include.
Overview
Get a high-level look at your school’s subscription and activity in Showbie.
View your license allocation at a glance.
Discover the teacher and student champions at your school.
Identify active basic teachers who might benefit from a Pro license.
Track teacher and student engagement week by week.
Teachers
Gain deeper insights into how your teachers are using Showbie. Teacher analytics can help you spot adoption trends, evaluate the impact of school-wide initiatives or policies, and pinpoint areas where additional support or training may be helpful.
30 Day Snapshot
Get a pulse on how many teachers have been active in Showbie.
Identify any active basic teachers that might benefit from a Pro license.
Identify any Pro teachers that have not been active and might need additional support.
Evaluate consistency of use week to week.
💡 Management Tip: Periodically reviewing your active teachers can help you clean up inactive accounts and re-allocate licenses so that you're getting the most out of your subscription!
Teacher Engagement
Gauge your teachers’ level of engagement* by analysing their additions in Showbie.
Identify highly engaged teachers and highlight innovative teaching practices.
Spot teachers who may need extra support due to low engagement.
Track weekly trends and detect any unusual patterns in teacher activity.
🔎 Dashboard Tip: Hover over a column and click the 
arrows to sort the column.
Direct Instruction
See how Showbie is being used for direct instruction by analyzing additions to the Materials area within assignments.
Types of Instruction: Understand the ways your teachers are sharing content with students.
Note: If a type of instruction doesn’t appear on the chart, it means no activity of that type was recorded.
File Sources & File Types: Identify popular content sources and formats used by teachers.
Total Differentiated Additions: Track how often teachers are using the “share with” feature to personalize learning.
Personalized Feedback
Understand how Showbie is being used to provide personalized feedback by analyzing additions made by teachers to student workspaces in Showbie.
Types of Feedback: Understand the proportion of feedback teachers are giving to students, whether through assessment grades or assignment activities, including feedback, grades, annotations, and comments.
Total and Average Feedback Additions: Get an idea of how much feedback is being given in total and as a per student average (only including students that have been active in the last 90 days).
Teacher Document Annotation Sessions: Understand the types of feedback being added directly to student documents.
✍️ Teacher engagement metrics apply to Pro teachers only.
Assessments
Understand how teachers are using Showbie assessments in their classrooms.
School Assessment Activity: Get a pulse on your school's engagement with assessments.
Teacher Assessment Activity: Understand the full assessment journey of your teachers.
Find the teachers creating assessments.
See which teachers are launching assessments regularly and which may need support using assessments in their teaching practice.
Figure out which teachers may have not finished their assessments*.
See which teachers have been distributing assessment reports and grades back to their students to close the feedback loop.
Shared Libraries Activity: Get visibility into how shared libraries support assessment creation across your organization.
See which shared libraries are associated with your organization.
Understand how many members belong to each library.
View how many quizzes live in each shared library.
Identify which libraries are most actively supporting assessment creation and collaboration.
🚨 * Be sure to finish your Assessment in order to unlock report and grade distribution! Only finished Assessments are included.
Students & Parents
Examine student engagement and parent adoption in Showbie. The data provided here can give you an overview of how students are engaging in Showbie, and provide information to bring families into your students’ learning journeys.
30 Day Snapshot
See how many students have been active in Showbie over the past month.
Monitor week-to-week consistency in student activity.
Student Engagement
Assess your students’ level of engagement by analyzing their additions in Showbie.
Track your average student additions in order to measure improvements or changes due to digital policies.
Identify any students that have not been engaging and might need additional support.
Spot weekly trends or anomalies in student engagement.
Parent Information
Access key information to bring family members into the student learning journey.
Parent Codes: Find unique parent codes that will allow parent accounts to connect to their student.
Connected Parents: See the list of parents connected to students at your school.
Classes
Explore teacher and student activity and engagement at a class level.
🔎 Dashboard Tip: Select one or more classes using the filters at the top of the dashboard to get a closer look at the activity in a specific class (or set of classes). After setting a filter, you will have to press the “Update” arrow 
(top right) in order to refresh the data.
30 Day Snapshot
Get a pulse on the number of active classes and assignments being created in Showbie.
Find class codes used to join students and additional teachers to a class.
Class Engagement
Most and Least Active Students: See who is most engaged, and identify students that may need additional support.
Weekly Student Additions: Spot weekly trends or anomalies in student engagement by class.
Weekly Teacher Additions: Spot weekly trends or anomalies in teacher engagement by class.
Multischool Classes
Classes that contain an approved teacher at your school, but also include a co-teacher from another school are considered multi-school classes.
To maintain student data privacy, data from these classes cannot be shown.
Please contact your school’s associated teacher for further details .
District Analytics
District-level admins can choose their district in the school selector to get a high-level overview of their school’s Showbie usage. Much like School-level analytics, District Analytics provides Showbie usage and engagement for teachers, students and classes, however, provides district-level admins with the unique opportunity to measure this data across schools within the Organisation.
See your license allocation at a glance.
Find the teacher champions at your organization.
See high level engagement statistics for each of your schools.
Access key metrics on Teacher Engagement, Direct Instruction, Personalized Feedback, and Integrated Assessment through the Organisation tab.
Data Glossary
Subscription and License Information
Basic: Teachers at your school using the free version of the Showbie app. ie: they have not been allocated a Pro seat (license), and therefore do not have access to all Pro functionality.
End Date: When your subscription expires; the date in which your teachers will lose access to your Pro offerings.
Pro: Teachers at your school who have been assigned a Pro seat (license).
Pro Licenses: The number of Pro seats purchased for your school or district.
Unallocated Licenses: The number of unused Pro seats available to be assigned to teachers.
% of Pro Licenses Allocated: The number of allocated pro seats/total purchased pro seats.
General Definitions
Annotation: The addition of a pen annotation (pen, highlighter, eraser), voice note, text note or text box within a document in Showbie.
Pen annotation (includes pen, highlighter, and eraser)
Voice note
Text note
Text box
Assignment: A Showbie assignment found within a Class. It could be housed directly within the Class, or within a Class Folder. Assignments within Showbie host documents and resources teachers need to facilitate learning and feedback with students.
Direct Instruction (Dashboard Heading): For the purposes of the Admin Analytics Dashboard, data housed under this section refer to anything added to materials within an assignment.
Types of Instruction: A breakdown of teacher additions to materials; this includes adding files, annotating a document, leaving a comment (post) in the assignment timeline or launching an assessment.
Document: An uploaded file or blank Showbie document that teachers and students can add annotations to. Documents are found within Assignments in Showbie.
Multi-school Classes: Classes that contain both an approved teacher at your school, AND a co-teacher from another school.
Note: For Data Privacy, students who are joined to multi-school classes will not be shown.
Parent Code: A unique code that allows parents to connect to their child’s Showbie account.
Personalized Feedback (Dashboard Heading): For the purposes of the Admin Analytics Dashboard, data housed under this section refer to anything added to an individual student workspace.
Materials: The way a teacher would distribute instructions, resources or activities to their students within an assignment.
Student Population: The total number of students who have a Showbie account at the school.
Student Workspace: Individual student areas under each assignment where students can respond to work. While teachers can see all of the student folders in their class; students can only access their own student folder.
Teacher Population: The total number of teachers who have a Showbie account attached to the school.
Activity Definitions
Active: A teacher or student that has added content to a class or group in a given time frame.
Active Assignment: An assignment in which a student or teacher has added content in a given time frame.
Active Class: An active class in which a student or teacher has added content in a given time frame; this might be within the Class Discussion or an Assignment.
Addition: Encompasses all activities in classes and groups performed by teachers or students.
For teachers, this would include: files added; annotations within documents; voice notes or text comments in materials and individual student folders; class and group discussion posts.
For students, this would include: files added; annotations within documents; voice notes or text comments within their own student folder; class and group discussion posts.
Document Annotation Session: A teacher or student opening a document in Showbie, adding one or more annotations, then selecting ‘Done.’
Quick Marking: If a teacher uses the quick marking functionality within a document to cycle to the next student’s work, the annotations are automatically saved when they move to the next student (the equivalent to pressing ‘Done’) and a new annotation session is started for every student.
Document Annotation Counts: Annotation tool usage is captured by session, and only records whether each type of annotation was added or not during that session. So text boxes, text notes, voice notes, and pen annotations are only counted once per session.
For example, a teacher opens a document, adds three voice notes, leaves one written comment with the pen tool, then presses ‘Done’. This is recorded as one session containing voice note(s) and pen annotation(s).
Pen Annotation (Count): The number of times an annotation session contained pen tool usage by a student or teacher in a given time frame.
Note: The pen tool includes pen and highlighter annotations, as well as the eraser tool.
Text Box (Count): The number of times an annotation session contained a text box added by a student or teacher in a given time frame.
Text Note (Count): The number of times an annotation session contained a text note added by a student or teacher in a given time frame.
Voice Note (Count): The number of times an annotation session contained a voice note added by a student or teacher in a given time frame.
Files Added: Includes any files added to Showbie using the + menu.
File Sources: A further breakdown of the files added to Showbie, pinpointing their source; this includes the creation of a new Showbie document, scanning a document, importing a document from your computer or drive, adding a document from your photo library or camera, or creating a voice note or screen recording.
Inactive: A teacher or student who has not added content to a class or group in a given time frame.
Last Active Date: The most recent date the user was found to be active within the app.